Organizations operating under strict data privacy regulations often face significant challenges when adopting cloud-based services. For many, sharing personal information such as names, emails, or phone numbers of candidates with third-party platforms is simply not an option due to legal or internal policy constraints.
At TestInvite, we understand the importance of data privacy and compliance. That’s why we provide a flexible solution that allows organizations to conduct secure and structured online assessments without ever sharing any personal data of their test-takers.
To support privacy-focused clients, TestInvite offers a unique candidate registration mechanism based entirely on anonymous identifiers. Instead of uploading names or email addresses, customers can register candidates using Unique IDs (UIDs).
Each UID acts as a stand-in for the test-taker's identity and can be managed entirely on the organization's side. These UIDs can be:
Because TestInvite does not require or store personal details linked to these UIDs, organizations remain fully compliant with local data protection laws such as GDPR, HIPAA, or similar regional mandates.
1. Generate Unique IDs Internally: The organization generates a UID for each candidate and keeps a private mapping between these UIDs and the actual individuals.
2. Register Candidates in TestInvite: Using either the web interface or the API, candidates are registered in the TestInvite system solely via their UIDs. No names, emails, or other PII is transferred.
3. Distribute Invitations: TestInvite provides invitation codes or direct access links associated with each UID. The organization then shares these with the candidates securely.
4. Assessment Delivery: Candidates access their tests using their UID or invitation code. From TestInvite’s perspective, the candidate is simply an anonymous participant.
5. Results & Analytics: Assessment results are linked to UIDs. Organizations can download and match results with real identities internally without any data leakage.
When webcam or screen recording is enabled during exam delivery for proctoring purposes, these recordings may contain personally identifiable visual data. To further support privacy-conscious organizations, TestInvite offers a setting to automatically delete such recordings after a predefined retention period.
This retention window is designed to allow sufficient time for integrity checks and anti-cheating verifications, after which the recordings are securely and permanently removed from our servers. This ensures that sensitive media is not stored longer than necessary and aligns with privacy best practices.
Full Regulatory Compliance: Easily align with laws that restrict external data sharing.
Data Minimization: Reduce exposure of sensitive data across systems.
Security: Eliminate risk of PII breaches within third-party platforms.
Flexibility: Works seamlessly through both the TestInvite UI and API.
Media Retention Control: Automatically purge sensitive recordings after compliance checks.
TestInvite is committed to helping organizations uphold the highest standards of data privacy. Whether you're in education, healthcare, government, or enterprise, our UID-based system ensures that you can conduct rigorous online assessments without compromising compliance.
If your organization operates under strict data sharing rules, get in touch with us to learn how TestInvite can fit into your secure testing workflow.
